Slack Export - #tip-connect-notes

Meeting Concluded Title: Fireflies Sample Data :: 2024-12-03T20:12:10.964Z Date: Tue Dec 03 2024 15:13:04 GMT-0500 (Eastern Standard Time) Participants: team@fireflies.ai, client@fireflies.ai, nicholas@tortintakeprofessionals.com, sample@fireflies.ai Transcript: See full transcript Audio: Listen to audio Duration: 45

Summary The lecture is about the history of weather forecasting, starting with ancient cultures and their belief in weather gods. The Babylonians produced the first short-range weather forecasts based on observations of clouds and other phenomena around 650 BC, while the Chinese recognized weather patterns by 300 BC. The Greeks were the first to develop a more scientific approach to explaining the weather, with Aristotle's work holding sway for nearly 2000 years despite some errors. Inventions such as thermometers and barometers contributed to our understanding of atmospheric processes, and systematic collection of data began in the mid-19th century through records kept by people in different locations. Section one is a conversation between a man from Bariton Stansons and Angela, customer services manager at Flanders conference hotel regarding holding a conference over two days for approximately 50 or 60 people early next year in Sydney. They discuss available dates, facilities such as rooms equipped with projectors and microphones along with an open area for coffee breaks/exhibitions etc., accommodation discounts for attendees along with transport links/attractions nearby before discussing costs associated with hosting this event at their location.

Outline

Introduction to the lecture about the history of weather forecasting

Early history and ancient cultures' weather gods
Observations of skies and the first short-range weather forecasts
Chinese and ancient Greeks' contributions to understanding weather patterns
Aristotle's work and influence on weather theory
Weather observations in the form of proverbs during the Middle Ages
The development of meteorological instruments in the 15th century.

Notes

The lecture is about the history of weather forecasting.

Ancient cultures had weather gods and attributed weather to their whims.
Babylonians produced the first short-range weather forecasts around 650 BC.
Chinese developed a calendar with 24 festivals associated with different weather phenomena by 300 BC.
Greeks developed a more scientific approach to explaining weather, with Aristotle's work being noteworthy.
Aristotle's ideas held sway for nearly 2000 years.
Middle Ages had weather observations passed on in the form of proverbs.
15th century saw the need for instruments for weather forecasting.
Galileo developed the first thermometer in 1592, and Toricelli later invented the barometer.
18th-century Benjamin Franklin carried out work on electricity, lightning, and weather.
Invention of the telegraph in the mid-19th century allowed for collation of weather records and led to the first weather services.

Action Items

Book the conference for the weekend beginning February 4th.

Use the Tesla room for talks and presentations, ensure it is equipped with a projector and microphones for the speaker and audience.
Set up an exhibition area in the central atrium for product displays and coffee breaks.
Provide WiFi access throughout the hotel.
Send a copy of the standard menu for the buffet lunch, priced at $45 per person.
Inform attendees about the availability of the spa, rooftop pool, and other hotel facilities.

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-03 14:13:05

Calculate and provide a total cost estimate for the conference, accommodations, and other services.

Nick Ward (nicholas@tortintakeprofessionals.com)

2024-12-03 14:15:02

Overview In the Team Status Update and Planning Meeting titled "T.I.P. Connect v2.1," key updates were shared regarding office policies, project deadlines, and team challenges as the holiday season approaches. Discussions included the continuation of meetings regardless of availability, updates on payment methods, and ongoing efforts to resolve issues with Monday.com. The team emphasized the critical deadline of December 20th for project closures and planned a holiday event. Personal challenges faced by team members were acknowledged, alongside updates on various projects, such as the fact sheet focused on juvenile and sex abuse cases and the implementation of a new TCPA consent process. Hiring strategies were discussed, with participation in a job fair and exploring new recruitment avenues highlighted to enhance candidate quality. Action items were assigned to team members, including updates to job descriptions and training preparations. No urgent action items for Cameron. Notes • Attendees: Nick, Alan, Ralecia, Tim, Vernon, Henri, Tony, Kathy, Brittany • Absent: Alicia Office Updates and Policies (01:43 - 09:28) • Meeting format changes: continue meetings regardless of Cam's availability • Continue to hold meetings even if Cam is unavailable to ensure consistent communication. • Adjust the meeting format to focus on relevant takeaways and actionable items. • Establish a more structured agenda to maximize the productivity of each meeting. • Payment method addresses updated for software accounts • Monday.com issues being addressed by Brittany • ASA working on VGA project to support VSS team; need updated list from ACTS • Discussing possibility of pushing ACTS list back to VSS or call managers • Two interviews scheduled for new hires on Brittany's team • Job descriptions and staff responsibilities to be aligned this week for remaining employees • Paylocity updates pending with Shelly; possible new handbook update in January Project Deadlines and Holiday Considerations (09:44 - 21:22) • December 20th: critical deadline for project closures before holiday break • Focus on completing projects in the next three weeks • Holiday event planned for December 20th on-site (lunch) • Post-acquisition team busy with CPAP project • 35 SD readers shipped, 14 documents returned and uploaded • Alan rethinking department structure and workflow; Nick offered his assessment from summer if Alan wants help Team Challenges and Project Updates (21:34 - 36:03) • VSS is dealing with personal challenges among team members during holiday season • Fact sheet project ongoing, focusing on juvenile and sex abuse cases • New TCPA consent process to be implemented next week • Privacy policies and terms and conditions updates in progress • Job fair planned at Resorts World to improve hiring process in January • Training enhancements for new hires and graduating screeners Hiring and Operations (36:44 - 43:42) • Indeed as primary hiring source, exploring new avenues • Job fair participation to attract better candidates • Enhancing training programs for new hires • Addressing challenges in finding ideal candidates with sales and customer service skills • Considering branded marketing materials for job fair • Twilio filtering issues with Law Ruler messages; two messages only were blocked and all of us were notified Action items Nick Ward • Update Paylocity with Shelly (09:26) • Compile takeaways from the meeting (42:37) • Call Law Ruler about message notifications Brittany Barnett • Conduct training on firefighting foam PFS for the nation's campaign with ASA team (20:02) • Chat with Nick before the 11 AM interview (43:23) Nick Ward • Follow up on Monday.com ticket ID with Brittany (08:02) Kathy D'Agostino • Prepare branded marketing materials for job fair; sync with David and Christian (42:37) • Set appropriate expectations on the Intake floor for conduct in the new office

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-03 14:28:50

Meeting Concluded Title: AI Test Date: Tue Dec 03 2024 15:15:00 GMT-0500 (Eastern Standard Time) Participants: jturner@shield-legal.com, nicholas@tortintakeprofessionals.com Transcript: See full transcript Audio: Listen to audio Duration: 10

Overview The "AI Test" meeting focused on evaluating the AI capabilities of Fireflies for automated meeting transcription. Key points included the implementation of automatic meeting note dissemination to the NICS Notes Slack channel and ensuring that all participants receive notes and action items post-meeting. Emphasis was placed on the importance of 100% attendance in future meetings or thorough review of the notes, encouraging participants to ask questions for clarity. Action items assigned included Nicholas Ward's responsibility to set up the automatic note push, while all participants were tasked with committing to attendance and engaging with the shared notes.

Meeting Type Test Meeting / Technology Implementation

Action Items Nicholas Ward

Set up automatic push of meeting notes to NICS Notes Slack channel (00:26)

All participants

Ensure 100% attendance for future meetings or review of notes (00:26)

Shorthand Bullet 🎯 AI Testing and Automated Meeting Notes (00:26 - 10:15)

Testing AI from Fireflies for automated meeting transcription

Automatic push of meeting notes to NICS Notes Slack channel

Notes and action items to be sent to all participants

100% attendance expected for future meetings

Participants should review notes and ask questions if needed

Gist The meeting evaluated Fireflies' AI capabilities for automated meeting transcription and discussed the dissemination of notes to participants.

Bullet Gist 🎯 AI Testing: Evaluating Fireflies' AI for automated meeting transcription.

🔄 Automatic Note Dissemination: Meeting notes will automatically push to the NICS Notes Slack channel.

📩 Inclusive Sharing: All participants will receive notes and action items post-meeting.

📅 Attendance Commitment: 100% attendance is expected for future meetings.

❓ Encouraging Engagement: Participants should review notes and ask questions for clarity.

Short Summary The AI Test meeting aimed to assess the automated meeting transcription capabilities of Fireflies. Key discussions included implementing an automatic push of meeting notes to the NICS Notes Slack channel, ensuring all participants receive notes and action items after meetings. The meeting underscored the importance of achieving 100% attendance in future sessions or ensuring thorough reviews of notes. Participants were encouraged to ask questions for clarity, promoting engagement and understanding of the shared content. Action items were assigned, with Nicholas Ward tasked with setting up the automatic note push, while all attendees committed to attending the meetings and actively engaging with the notes provided.

Cameron Rentch (cameron@internetthings.com)

2024-12-03 14:32:41

@Cameron Rentch has joined the channel

Nick Ward (nicholas@tortintakeprofessionals.com)

2024-12-03 14:37:15

@Cameron Rentch Please let me know if this type of update will work for you. If AI doesn't work well for this particular meeting, then I will adjust and do things differently. Future posts will include links to the summary, transcript and recording. Once we are dialed in with this, I'll add the others into the channel. Here is a copy/paste of today's meeting notes...

Cameron Rentch (cameron@internetthings.com)

2024-12-03 20:02:30

@Nick Ward GREAT work here. This is excellent and exactly what is needed

🚀 Nick Ward

Nicholas McFadden (nickmcfadden@shield-legal.com)

2024-12-04 18:17:25

@Nicholas McFadden has joined the channel

slackbot

2024-12-04 18:22:45

Tort Intake Professionals has joined this channel by invitation from Shield Legal.

deleted-U04HFGHL4RW

2024-12-04 18:22:46

@deleted-U04HFGHL4RW has joined the channel

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-04 18:40:52

Overview The T.I.P. Connect v2.1 Team Status Update and Planning Meeting covered several crucial topics. Key business updates included the approval of business entities for May 9, ongoing numbers registration, and the establishment of a town hall date on the 17th. The team discussed staffing changes, including the promotion of a new verifier, and outlined a 90-day training plan while addressing pressing deadlines like the Camp Lejeune medical records meeting and the CPAP project. Campaign updates highlighted the launch of a new Paraquat campaign and emphasized the need for meticulous checks before sending out signed contracts, along with upcoming initiatives in Nevada and Illinois. Technical issues regarding missing leads due to a Law Ruler webhook update were also reviewed, combined with plans for improved tracking and automation. Action items were assigned to team members, including setting up communication channels and compiling necessary reports to ensure smooth operations moving forward.

Meeting Type Team Status Update and Planning Meeting

Action Items Brittany Barnett

Add everyone to new channel for meeting results (06:01)

Double up on Slack and Paylocity for communications (08:52)

Pull client list for high tech and HIPAA docs (11:53)

Send out regular reporting on Mondays using new data warehouse (12:17)

Tony

Create a Google sheet with list of every firm name and campaign details (19:51)

Cameron Rentch

Review complete list of affected leads from Law Ruler webhook issue (35:48)

Nick McFadden

Run master report on all signed cases to check against webhook issue (36:33)

Shorthand Bullet 🏢 Business Updates and Approvals (06:01 - 13:59)

Business entities approved for 5/9

Numbers registration in progress

No new hires next week

Initial UAT group: 5 from screening, 10 from intake

Town hall date set for the 17th

AFFF training for team being organized

Data warehouse being built to pull data from Law Rulers

📊 Team Updates and Training (14:00 - 24:24)

New verifier moved to lead position, agent to verifier position

90-day plan for each position in development

Medical records team meeting about Camp Lejeune deadline

CPAP project: 250 out of 313 claimants signed, deadline on 10th

Discussion on handling incomplete client information

💼 Campaign Updates and Quality Checks (25:53 - 31:37)

New Paraquat campaign with Wagstaff

Importance of careful checks before sending signed contracts

Upcoming campaigns: Nevada Juvenile hall abuse, foster care abuse in Illinois, Michigan cases

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-04 18:40:52

ETO (ethylene oxide) campaign with Greg Cade, ELG, and Crump

🔍 Technical Issues and Future Plans (31:38 - 40:05)

Investigation of missing leads due to Law Ruler webhook update

Plan to use individual accounts for automation changes

Discussion on improving tracking and logging of changes

Upcoming campaigns in Arizona (pending)

Gist The meeting aimed to update the T.I.P. Connect v2.1 Team on business developments, staffing changes, and campaign initiatives.

Bullet Gist 🏢 Business Updates and Approvals: Business entities were approved for 5/9, with ongoing numbers registration and a town hall date set for the 17th.

📊 Team Updates and Training: A new verifier was promoted, and a 90-day training plan is being developed, addressing deadlines for medical records and CPAP projects.

💼 Campaign Updates and Quality Checks: A new Paraquat campaign was launched, stressing careful contract checks and upcoming initiatives in Nevada and Illinois.

🔍 Technical Issues and Future Plans: Missing leads were investigated due to a webhook update, with plans for improved tracking and individual accounts for automation.

Short Summary The T.I.P. Connect v2.1 Team Status Update and Planning Meeting provided crucial business updates, including the approval of business entities for May 9 and ongoing numbers registration. The team discussed significant staffing changes, such as the promotion of a new verifier and the establishment of a 90-day training plan, while addressing urgent deadlines related to the Camp Lejeune medical records meeting and the CPAP project. Campaign updates included the launch of a new Paraquat initiative and emphasized the importance of meticulous checks prior to sending signed contracts, along with upcoming campaigns in Nevada and Illinois. Technical challenges were addressed regarding missing leads due to a Law Ruler webhook update, with plans for enhanced tracking and automation discussed. Action items were assigned to ensure smooth operations moving forward, including communication setup and report compilation.

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-05 16:18:32

Meeting Concluded Title: JDC VSS Bi-weekly Meeting Date: Thu Dec 05 2024 17:00:00 GMT-0500 (Eastern Standard Time) Participants: alan@tortintakeprofessionals.com, jgordon@meadowlawfirm.com, acrowell@meadowlawfirm.com, nicholas@tortintakeprofessionals.com, acuozzo@tortintakeprofessionals.com, eparra@burgsimpson.com, jabromovitz@burgsimpson.com, rdenning@burgsimpson.com Transcript: See full transcript Audio: Listen to audio Duration: 19

Overview During the JDC VSS Bi-weekly Meeting, key updates and coordination efforts were discussed regarding various client cases and administrative tasks. Julia Gordon provided insights into the Kamari Johnson case, including progress on the complaint filing, while Ashley Crowell reported the successful advancement of VGA cases. The meeting also addressed administrative matters, such as the need to finalize a retainer for the Kyle Brown case and upcoming filings involving multiple clients. Attention was given to improving client communication, with plans to send holiday updates and a request for current contact information. Action items were assigned, including follow-ups on ongoing cases and the development of a template for Arizona DCS record requests. Overall, the team focused on streamlining case management and enhancing client support.

Meeting Type Status update and coordination meeting

Action Items Ashley Crowell

Double-check VGA cases pushed through and follow up on any issues (05:58)

Send out new retainer for Kyle Brown case (09:11)

Send link for submitting DCS record requests to Tips (18:23)

Tips

Check with other teams to ensure meeting deadlines are met for VGA cases (05:03)

Send Hannah's (BSS specialist) email to Ashley (10:53)

Research Arizona's process for record requests and create a template (17:44)

Prepare and send holiday communication email to clients (15:58)

Julia Gordon

Send around the Kamari Johnson complaint once finalized (03:41)

Shorthand Bullet 📋 Case Updates and Client Communication (00:59 - 08:44)

Julia Gordon discussing Kamari Johnson case, 11-year-old from Sacramento

Complaint drafted, moving forward with filing

Intake form and notes helpful in preparing complaint

Ashley Crowell reports VGA cases pushed through recently

Tips mentions cases come in batches of 50

Taryn Star case: mother will not consent to representation, Taryn seeking emancipation

Kyle Proud case completed with grandmother (Priscilla)

🧾 Administrative and Legal Matters (09:05 - 14:34)

Discussion about retainer for Kyle Brown case

Hannah (BSS specialist) to be contacted for retainer signing

No additional VSS secondary interviews completed since Bryce Clayton

Caitlyn's case signed yesterday

Melissa Catalano visited office, preparing for news interview against Mingus

Upcoming filings: Mingus, Acadia (Sonora and Oasis), UHS (Palo Verde), Devereaux, Quail Run

📞 Client Communication and Documentation (14:34 - 19:03)

Plan to send holiday communication to clients

Request for updated contact information from clients

Discussion on obtaining client documents and records

Arizona DCS records request process

Importance of preserving client journals, text messages, emails, and photos

Gist The meeting focused on updates regarding client cases and administrative tasks to improve case management and client communication.

Bullet Gist

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-05 16:18:32

📋 Case Progress Updates: Julia Gordon reported on the Kamari Johnson case and Ashley Crowell shared advancements in VGA cases.

🧾 Administrative Matters: Details were discussed about finalizing a retainer for Kyle Brown and upcoming filings for various clients.

📞 Improved Client Communication: Plans were made to send holiday updates and request current client contact information.

🗂️ Documentation and Records: Emphasis was placed on obtaining client documents and the Arizona DCS records request process.

🔄 Action Items Assigned: Follow-ups on ongoing cases and the development of a template for record requests were established.

Short Summary During the JDC VSS Bi-weekly Meeting, participants discussed various client cases and administrative tasks. Julia Gordon provided updates on the Kamari Johnson case, noting progress on the complaint filing, while Ashley Crowell reported on the successful advancement of VGA cases, including insights into case influx. Administrative matters included discussions about finalizing a retainer for the Kyle Brown case with Hannah, a BSS specialist, and upcoming filings involving multiple clients such as Mingus and Acadia. The team emphasized improving client communication by planning holiday updates and collecting current contact information. Additionally, they addressed obtaining essential client documents and the process for making Arizona DCS records requests, highlighting the importance of preserving client journals and communications. Overall, the meeting aimed to enhance case management efficiency and support for clients.

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-05 18:23:24

Overview The Status Update and Project Planning Meeting focused on various ongoing initiatives, including updates post-acquisition, effectiveness of mail campaigns, and progress on private investigator efforts. Key discussions included the need for timely client responses by December 10th and the suggestion to implement regular mail campaigns. The team set a three-week deadline for several tasks, including merging spreadsheets with a law firm and forwarding CPAP case information to decision-makers. Updates on the AFFF project highlighted the pause of PFSS calls pending a new plaintiff fact sheet, and plans for automating secondary lead ID creation were discussed. Training and recruitment efforts for an upcoming class on December 16th were also reviewed, with action items assigned to various team members for follow-through.

Meeting Type Status Update and Project Planning Meeting

Action Items GR

Start post-acquisition world updates (04:54)

Unassigned

Implement regular mail campaigns (09:23)

Complete all tasks within three-week deadline (12:55)

Forward all CPAP case information to decision-makers (14:41)

Pause PFSS calls until new fact sheet is received (16:40)

Mia

Follow up with contacts made by private investigator (11:02)

Aiden, Nick, Anthony

Implement plan for automatic secondary lead ID creation (18:41)

Tony

Continue interviews for December 16th class (22:18)

ASA

Start dialing for Windows 255 collection (22:18)

David

Deliver actionable plan in digestible form (22:18)

Shorthand Bullet 📊 Post-Acquisition Updates (04:54 - 09:23)

GR to start with post-acquisition world updates

New website issues and policies discussed

Correspondence via mail proving effective for client outreach

Deadline of December 10th mentioned for client response

📬 Mail Campaign Effectiveness (09:23 - 11:02)

Mail campaigns successful in reaching clients

Suggestion to implement regular mail campaigns

Discussion on return address and letterhead for mailings

🕵️ Private Investigator Progress (11:02 - 12:55)

PI making contact through social media

Group follow-up on family member contacts

Spreadsheets merged with law firm to avoid work overlap

Deadline set for three weeks to complete tasks

🏥 CPAP Registrations (12:55 - 16:40)

Discussion on qualifying diagnoses for CPAP cases

Team to forward all information to decision-makers

Three MIAs obtained from recent efforts

🧯 AFFF Project Updates (16:40 - 18:41)

Weekly meetings with Caseworks on AFFF project

New plaintiff fact sheet issued by judge

Fireflies.ai (https://themedialaboratory.slack.com/services/B083HAHEA3U)

2024-12-05 18:23:24

Pausing PFSS calls until new fact sheet is received

Military records ordering process established

💻 Secondary Lead ID Creation (18:41 - 22:18)

Plan to automate secondary lead ID creation

Anthony's plan for pack-ups discussed

Bulk add feature for efficient data entry

🎓 Training and Recruitment (22:18 - 24:10)

Interviews for December 16th class ongoing

Additional training conducted for rebuttals

ASA to start dialing for Windows 255 collection

Actionable plan to be delivered soon

Gist The meeting focused on updates post-acquisition, mail campaign effectiveness, and project planning for various ongoing initiatives.

Bullet Gist 📊 Post-Acquisition Updates: Updates on the new website and effective client outreach via mail were shared.

📬 Mail Campaign Effectiveness: Regular mail campaigns were suggested to enhance client communication.

🕵️ Private Investigator Progress: The PI team is leveraging social media for client contact and merging data with law firms.

🏥 CPAP Registrations: Team members are forwarding CPAP case information to decision-makers.

🎓 Training and Recruitment: Interviews for the upcoming training class on December 16th are underway.

Short Summary The Status Update and Project Planning Meeting addressed multiple ongoing initiatives including updates following an acquisition, the effectiveness of mail campaigns, and private investigator progress. Key discussions highlighted the importance of timely client responses by December 10th and the suggestion to implement regular mail campaigns. The team established a three-week deadline for various tasks, including merging spreadsheets with a law firm and forwarding CPAP case information to decision-makers. Updates on the AFFF project noted the pause of PFSS calls pending a new plaintiff fact sheet, with automation plans for secondary lead ID creation being discussed. Additionally, training and recruitment efforts for a class scheduled on December 16th were reviewed, with specific action items assigned to team members for follow-through.